The EPIC Privacy Policy, Terms & Conditions cover our standard operations and management of personal data. This section covers additional policies, terms and conditions for EPIC2021:

Digital Platforms

Everyone participating in EPIC2021 agrees to follow our Code of Conduct, which includes responsibilities for protecting the privacy of other participants..

EPIC2021 is hosted on the third-party platforms Pathable (privacy policy here) and SpatialChat (privacy policy here).

Personal Information & Content on Pathable

EPIC uploads to Pathable the following information for your conference profile, if you provided it during the conference registration process: name, email, job title, country, affiliation, specializations, bio, and pronouns. You may edit or remove the pre-populated data you provided, and add other profile information (My Account > My Profile). Your profile will be visible to other attendees unless you choose to make it private (My Account > My Profile > Preferences).

You will have opportunities to add private and public content to the Pathable platform. You retain all ownership rights to this content. EPIC has no access to your private messages or video communications to other attendees.

Personal Information & Content on SpatialChat

You will be asked to create a profile on Spatial Chat including your name and optional details such as pronouns and a photo. Your profile will be visible to other attendees unless you choose to make it private. SpatialChat “collects some Personal Data from its Users. Among the types of Personal Data that SpatialChat collects, by itself or through third parties, there are: Cookies; Usage Data; email addresses.”

Data Retention


“Pathable Inc. will retain personal information we process on behalf of our customers for as long as needed to provide Service to our customers, subject to our compliance with this Policy. We may further retain and use this personal information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.…Registered users may also request deletion of their account by sending a request to” (full privacy policy here).


Text: EPIC will retain a private text archive of content shared on Pathable—except private messages, which we cannot access. EPIC staff, board members, and conference committee members may use this information to help us understand the quality of attendee experience. No part of the archive will be shared publicly without the prior permission of the author(s) of the text. As always, personal data removal requests can be sent to

Video: EPIC executes formal agreements for the recording and publication of video of specific conference sessions.

  • Edited video of the following sessions will be recorded and may be published in the EPIC video library: Keynotes, Panels, Thematic Sessions, edited excerpts of instructor presentations from some Tutorials (breakout groups will not be recorded and video is edited to protect the privacy of participants).
  • Video of the following sessions will not be recorded or retained: Networking & Social sessions, Tours, private meetings.